If your company is preparing for the annual presentation of last year’s results and this year’s budget and programming, here’s what you should know about conference interpreter services:

Multinationals, with presence in Latin America and the Caribbean, usually group these countries because they belong to one geographical area. However, the language barrier often poses a restraint on communication during these events.

North America and the Caribbean tend to come closer because of the language affinity, while Latin America divides between Spanish-speaking countries and Brazil.

To solve this situation, a conference interpreter is the best option.  Certain Corporate events require simultaneous interpretation for all participants to understand. Simultaneous translation in real-time events provides quality and meaning to multilingual meetings.

Effective and efficient communication of your company’s goals and objectives is crucial for your Corporate overall performance. However, quality interpretation services are not easy to find. Although bilingualism is widespread, not everyone has the capacity to translate in real time.

Simultaneous translators are highly specialized professionals with an additional feature to being fully bilingual. A conference interpreter at TR+S is capable of both, thinking in two languages simultaneously, and speaking in one language while listening to the other being spoken.

There is no machine yet, designed to do that as effectively as the human brain.  The secret to simultaneous interpretation is not a small alien fish inserted into the translator’s ear. The complexity of this activity has yet to be resolved.

In the meanwhile, your meeting needs to push through an agenda. Your agenda is probably confidential and highly specialized. Your commercial, legal, and financial departments throughout Latin America and the Caribbean must receive the same information, regardless of the language.

So how do you solve the issue of communication during such a conference. You shop for a simultaneous translator.

What to look for?

Your interpreter must not only be able to provide the basic interpretation services, but also be fluent in the context of your meeting.

For example, if you are holding a meeting where the global financial department of your company is presenting last year’s results and this year’s financial goals, your conference translator must be acquainted with financial terminology.  If your conference refers to the presentation of last year’s KPIs and this year’s projections, your interpreter must have knowledge of performance indicators. If your company is merging or acquiring other companies abroad, your simultaneous translator must understand international negotiation protocols.

Overlooking the translator’s professional background and proficiency may not seem like much, but it is actually the costliest mistake in a Corporate event.

Imagine setting up the logistics for 50-100 people to meet for a Conference in Miami. This includes air tickets from all over Latin America and the Caribbean, hotel accommodation, food, setting up the board rooms for the conference, audiovisuals, mingling activities, etc. All so that the conference that you set up everything around, is not understood by half of the attendants because they didn’t speak the language.

Don’t allow all your efforts in configuring your Corporate Seminar go to waste. You are not setting up an office party, you are delivering significant information. The party comes after the seminar is over.

If the objective of your event is a conference where you are communicating crucial data, then make sure that information is effectively transferred in any language.

Choosing an adequate conference interpreter should be as much a priority as selecting your conference speaker. The translator is the voice of the orator and therefore, must be in sync with the subject of the conference as much as the speaker.

A simultaneous translator is a human machine that processes information from an expert’s mouth, directly to the audience’s ear in real-time, successfully.  This activity requires deep understanding of the subject being translated.

Even though the translator may not be an expert in the subject itself, the terminology and thought process must be part of the translator’s experience.

In many cases, a conference translation job is hired based upon costs. The cheaper the better, says the purchase manager.  But when you think about it, not providing the proper translation of your event will jeopardize the main objective of the entire activity.

In the end, cheaper is really not, since sacrificing experience for budget may result in not being able to communicate properly with your staff.

It is always best to shop around. Look for translators with professional backgrounds that agree with the content of your event. Look for companies that will provide you with a few options on translation professionals. Ask for resumes, references, certifications, and or previous experience.

What can you do?

But most of all, when you do decide to hire an interpreter for your event, talk to them prior to the event.  Let your simultaneous translator know what your event is about, who the target audience is, and what you want as a result of the conference.

This will make the translator’s job much easier. When the simultaneous translator has the information available, he or she can actually study it. Understanding becomes an activity of preparation to the event and not part of the execution of the conference. Terms can be appropriated; phrases and elements can be cleared out.

Communication between the interpreter and the speaker, prior to the event, is again, a plus. Being able to talk to the owner of the conference about any situation that may arise, tactical or technical, is vital to eliminate externalities that may threaten an effective communication during the conference.  Capturing the speaker’s tone and accent, is also essential for a successful transfer of information.

Having the audiovisual material at hand, to study the content of the conference is always a good idea. So, when you make your decision on hiring a simultaneous translator, make sure you provide him or her with the proper information. If the content of your conference is confidential, let them sign a confidentiality agreement. Most translators will agree that this is the safest way to reproduce your session in the target language.

In short, always make sure you have a person who can respond to your needs. In the end, it is your company’s communication and message that must be delivered. Look for professionals who are prepared and carry out your part as well. A translation job is complete when both the hiring party and the translator have an open communication channel that works in two ways: Providing information in the original language, and delivering it in the target language.